How To Set Up Intranet In The Office

What is the Purpose of the Company Intranet?

The purpose of a company intranet is to::

Communicate and share information
Connect employees, teams, and departments
Simplify collaboration to increase productivity

Additionally, it'due south an internal collaboration tool that goes beyond being a content resource. It's a place to interact, conversation with colleagues, observe answers, learn about what'southward going on in the visitor, and be part of the company culture.

One of the key corporate intranet goals is to offering a cohesive feel for employees. This experience applies to all departments, a visitor intranet is the blazon of software production that impacts everyone when managed correctly.

What Benefits Does a Modern Company Intranet Provide?

In the past, the intranet was but another app that people avoided using. Information technology had the reputation of existence difficult to navigate, boring, and full of documents you didn't need.
So why would a company use an intranet then? The industry became fiercely competitive over the past decade, mod intranets are deject-based, sleek, convenient and practical. Intranet technology is expanding fast and capabilities are constantly evolving.

For many enterprises (and companies of all sizes), their intranet platform is a place where team members take hold of up, observe data, share ideas, and socialize. These intranets have names that lucifer the company identity. Our intranet at LumApps is named, "We," it ties in with our company mission and values. An automotive company might proper noun their intranet, "The Shop."

In today's digital workplace the company intranet must address employee needs. In other words, think of employees as customers and the intranet every bit a website selling visitor value. This is another reason why it needs a name and a make.

Homepage Example - LumApps Intranet

After a company decides on a plumbing fixtures and compelling name, information technology'south fourth dimension to think about benefits.

Communication – a way to connect with colleagues in real-time.
Information – always up-to-date information on company activity.
Collaboration – working together to achieve the aforementioned goals.
Appointment – resource for personalized, interesting and useful information.
Knowledge – an up-to-date cognition base of operations for sharing and management.
Productivity – engaged employees are more productive and report higher satisfaction.
Organization – an all-in-one resources for document and information storage.
Connectivity – a reliable global employee network and directory.
Corporate culture – edifice shared beliefs in the company values through transparency and advice.
Employee social advocacy – improving brand sensation and trust through social media.
Mobility – assuasive employees to connect wherever they are, including those without a desktop or desk-bound.

These benefits are tracked through case studies and testimonials, and they all contribute to an intranet'southward purpose.

LumApps Intranet Platform:

Observe LumApps

What Features Should a Modern Company Intranet Take?

Corporate intranets are unique and tailored to a company's specific needs. It should alloy with the objectives of the visitor and be a company-wide, go-to resource.The best company intranet solutions plan around features that do good productivity.

The modern corporate intranet features to consider:

one. Integrations

Brand a list of existing, work-critical apps, such as Google Workspace, Microsoft 365, Zendesk, Slack, etc. Consider intranet platforms that provide native integrations with those tools. Employees can carry on with work processes and maintain (or improve) efficiency.

two. Deject-based

Employees need to exist able to access the intranet wherever they are, at any time and on any device. Whether working remotely or in the field, quick and reliable intranet access is essential. This also helps with global needs, assuasive employees to connect despite fourth dimension zone or geographical differences.

iii. Mobile app

Mobile intranet features encourage engagement as employees can access the platform from where nosotros spend nigh of our time – our phones. Having mobile device access allows employees to conveniently socialize, forward data, and engage with colleagues.

4. Customizable

Intranets can be congenital to support a company'south specific needs. An automotive company volition take different needs than a retail company, intranets should have flexible features and functions to suit accordingly. Also, beingness adjustable to business organization changes and growth is essential.

5. Analytics

A critical part of an intranet solution is analyzing intranet engagement metrics such equally views, shares, likes, and posts.

vi. Content creation

Internal communication features such as news feeds, blogs, announcements, chats, and multimedia. Along with content collaboration tools such as sharing documents and repurposing content for greater visibility.

Portal Example - LumApps Intranet

7. Cognition sharing and management

The intranet should be a valuable resource that stores piece of cake-to-find information for employees allowing them to do their task effectively From finding template letters to researching product information to referring to technical manuals, the organizational chapters of an intranet is limitless. And a fundamental all-time practice of this intranet feature is to ensure all files are kept up to engagement.

viii. Social

A identify to get together nigh to share ideas, relevant information, network, and collaborate. Intranets with consumer-grade social features improve teamwork and create strong brand advocates, and build community.

9. Multimedia

Videos, graphics and multimedia files improve the employee experience through improve date and education. Visual information is easier to retain long text-based reports.

10. Additional access (extranet)

Some intranets give clients, vendors, business partners, or the public external access to certain sections of the platform to streamline communication or business organization processes. For example, to make bookings, share files, access media, make payments or bear grooming

eleven. Security

The highest level of security is essential for an intranet as information technology contains sensitive and confidential company information. Security protocols must ensure the right people have access and maintain sufficient data security.

It's important to consider not only the basic features of an intranet, merely also those that will make information technology more than just a platform to disseminate information. Discover xxx essential features your intranet should have.

Lookbook example - LumApps Intranet

Cull the Best Company Intranet Software

An all-in-one intranet platform is an platonic solution for most businesses. Information technology brings together everything under one umbrella, making it easier to apply and manage. Coworkers across the globe tin communicate and collaborate efficiently in a digital surroundings.

From a high level, intranet software should be flexible and powerful. This means one platform is many things at once:

An internal communication platform for creating sensation, improving internal networking, reporting, and building social connections.
An employee collaboration platform where people can share expertise and ideas.
An employee engagement platform to create a strong visitor culture.
A cognition management platform that gives a voice to internal experts and enhances knowledge sharing and learning.
A unmarried point of entry that opens the door to a robust and collaborative digital workplace.

When evaluating dissimilar intranet platform options, there are several key considerations.

Fits your business goals – Short and long-term goals. How will the intranet fit with the company strategy? What is the best intranet structure to facilitate operations and meet company needs?
Enhances business activities – Consider how the platform will impact the 24-hour interval-to-day work of employees. Volition they discover it piece of cake to use? Will they enjoy using information technology? An adoption strategy impacts these questions.
Accept a variety of tools integrations and features – Equally mentioned, integrations with other platforms is a major benefit. Additionally, features such every bit multimedia, a personalized news feed, and employee directories are crucial for the employee experience.
Meets your budget – What is the optimal return on investment your visitor is looking for? What is the current state of your digital transformation? A digital workplace requires time and resources to align with upkeep impacts. Basic, quick-fix intranet platforms can be very limiting and offer little flexibility.

Whilst there are 'off-the-shelf' intranet platforms available, these tin be very limiting and offer niggling flexibility.

A custom-made communication platform can evolve and improve every bit your business grows. It should align with your company culture and values, past creating an feel, and not exist just an information board no one sees in the corner. . Each work tool should operate both independently merely also in harmony with the others, providing the nearly relevant experience for users, in guild to support the smooth running of your business concern.

This kind of intranets are flexible and combine:

An internal advice platform for creating awareness, improving internal networking, reporting, and building social connections.
An employee collaboration platform where people can share expertise and ideas.
An employee engagement platform to create a potent company civilisation.
A knowledge management platform that gives a voice to internal experts and enhances knowledge sharing and learning.
A unmarried point of entry that opens the door to a robust and collaborative digital workplace.

A custom-fabricated communication platform evolves and improves as your concern grows. Information technology should align with company culture and values by creating an experience, and not just a digital message lath. An intranet should brand life easier for everyone. Information technology should let employees to do their jobs more effectively and communicate with each other in real time. Then choosing the correct intranet software from the very beginning is crucial.

Improve Collaboration with an Intranet PlatformImprove Collaboration with an Intranet PlatformImprove Collaboration with an Intranet Platform

Choose the Intranet Name and Blueprint

Why is the name and design of an intranet important? Company intranet names and designs are all most branding. Just like your website needs to exist eye-catching and attractive, and so does your intranet. It should be modern, appealing and reflect your company paradigm.

Your intranet should encompass your values and objectives through its design. Are you a fun-loving marketing company or a serious law firm? When deciding on the design and name, think about how you wish to portray the company to employees.

So what makes a good intranet proper name? It has to exist something people resonate with and refer to often. Keep the name brusque and simple then it sticks with people.
One mutual naming method is to decide the intranet via a survey?

Inquire the team to develop some creative name options. Then narrow the field to three or 4 options and acquit a company-wide vote. Offer a prize for whoever creates the winning proper noun. Including employees in this procedure is the first stride to intranet adoption and success.

Side by side, the design needs to exist attractive and appealing. Here are some ideas for defining the design:

Review your company brand and how y'all tin can apply it to the intranet.
Get inspiration from creative examples.
Cull colors and shapes that are like shooting fish in a barrel on the eye and simple.
Work with your intranet supplier to produce a pattern that inspires.

Designing an intranet is different from designing a website as it's providing data rather than selling a product. Fresh design perspectives might be required. Intranet providers can aid with examples and groundwork on what works and what doesn't. One time there are mock-upwardly designs, involve employees by gathering feedback.

LumApps Intranet Design Example

Build your Intranet Strategy

One time you've finalized the name, design and provider, it's fourth dimension to set up out a deployment strategy. This project involves deadlines, moving parts and many team members.

Your strategy should include :

Page creation – how many pages will be needed, or how many need to be migrated? What elements should be included?
Folio templates – set up a series of intranet templates: pages, articles, newsletters, etc. that volition be available once the intranet is live.
Governance – who is responsible for each section and customs?
Content inclusion – what content will the intranet provide (news, bachelor jobs, new hires, events, profiles, training, etc.). How will information technology be organized? Who will manage and update content?
Documents – beyond general content, what specific documents will exist included such every bit company policies, forms, planning documents, roadmaps, etc.
Surveys – Fix surveys in advance to mensurate employee satisfaction and intranet adoption.
Employee access – a database of employee access should be created, listing who will need access to which parts of the intranet. This will demand to exist updated regularly to ensure security is not breached (for example if someone leaves the company).

A successful internal marketing program will ensure that equally shortly as the final intranet is signed off, employees are itching to use it. Create a buzz. Find hooks to engage employees right from the start. Offer competitions, prizes or organize a launch event to celebrate. Be active and engaged regularly with your employees through the intranet. Found objectives and goals then track progress.

→ Read more: How to Boost Intranet Engagement: Ideas, Strategies and Tools

Characteristics of Honour-Winning Intranets

Onelmerys – Alter Direction Features

Onelmerys is a globe leading supplier of mineral-based solutions. With more than xvi,000 employees, 240 locations and €iv.4 in acquirement – their intranet needs are complex and constantly changing. That'southward why it was crucial for LumApps to develop a platform that would evolve and facilitate change management. This was especially poignant as Onelmerys went through three CEO changes in three years, along with global restructuring and digital transformation.

Their intranet handled these changes due to several fundamental components.

Progressive Scroll-Out – The intranet implementation process began with a minimum viable production (MVP) that included a foundation for early on adopters. The team was able to identify problem areas before the launch was expanded visitor-wide.

Communication Channels – The Onelmerys intranet creates a direct advice channel betwixt executive leadership and employees. Every bit big changes occur, such equally CEO turnover and restructuring, this communication channel gives employees the opportunity to enquire questions and provide feedback.

Fast Deployment – Change management is more than difficult when projects drag on without clear expectations or deadlines. The Onelmerys intranet launched in just under six months, including the MVP soft launch. Squad members and stakeholders were able to stay agile and use the tool for new challenges instead of focusing on the implementation procedure.

Honour: IntraNET Reloaded: All-time Customer Success Story

JetBlue – Build Brand Identity

JetBlue is synonymous with branding. In an industry known for customer complaints, they are the fun-loving friend who loves to party. They are known for over-the-pinnacle customer service gestures and pleasant flight experiences.

Their intranet had to align with this sentiment. MyJetBlue launched several years ago. Technical components were certainly involved but it'due south the customer features that stand up out. For example, all employees (known as Crew Members) can show appreciation for a story or post past clicking the "That's Fly" button. The intranet is built around a fun and playful theme. At the same fourth dimension, information technology delivers helpful resources and organizes information for more than 10,000 employees.

LumApps accomplished something similar with Japan Airlines. They utilise more than 36,000 employees and needed to modernize a communication platform that was x years erstwhile. The site represented their brand by updating the await and feel. Information technology as well delivered new features such as a powerful search engine and providing content in both Japanese and English.

Accolade: Nielsen Norman Grouping – 2022 Intranet Design Annual Winner, WebAwards – Best Intranet Website – 2022

Danish police – Embrace Culture Modify

Another award-winning instance comes from an industry non known for communication platforms, public service. The Danish National Law is a circuitous construction with multiple stakeholders and a vast amount of distributed content. Ii previous intranet applications had failed to proceeds traction. The 3rd time around, a civilization change took place along with technical implementation. An active steering committee with representatives from Information technology, HR and communications made the delivery possible.

The feel was simplified to a personalized news feed and document library. This increased adoption and helps users understand the cyberspace's value immediately. The culture of information sharing then grew. The substantial usage allowed the intranet to exist improved through feedback cycles and regular reviews.

Honour: The IntraTeam Danish Intranet Price – 2022